Weighguru – Weighbridge Management System

Table of Contents

1. Introduction

1.1 About Weighguru

1.2 Key Benefits

2. Getting Started

2.1 System Requirements

• Modern browser: Chrome, Edge, Firefox, or Safari (latest versions recommended)
• Stable internet connection
• For integrated weight capture: local scale client configured by IT team

2.2 Accessing Weighguru

1. Open browser and navigate to: https://weighguru.fleetnet.in
2. Click Log in in the top‑right corner

2.3 Logging In

1. Enter your Username and Password
2. Click Login

3. Understanding the Interface

3.1 Main Layout

After login, the main layout contains:

3.2 Dashboard Overview

After login, the Dashboard shows current company and weighbridge activity. It highlights active weighbridges, in‑progress weighments, and DO/Tare entries that need attention.

For Super Admin users, a company selector appears at the top of the dashboard. Cards and grids filter automatically to the selected company. Until a company is chosen, the company‑specific cards (Company Overview, Weighbridge Details, Internal/External Weighments, DO Master, Tare Weight Master) remain hidden.

• Company Overview – Shows key metrics for the selected company: active weighbridges, weighments today, active users, and open sessions. For Super Admin, each row represents a company. Use the Reload button to refresh.
• Weighbridges & Weighbridge Details – The top card lists configured weighbridges with status (Active/Locked) and location. The Weighbridge Details grid below shows recent weighments and current activity for the selected bridge.
• Internal & External Weighments (Mini‑Grids) – Two cards shows recent internal and external weighments. Each card provides quick filters, grouping (product/transporter/vehicle etc), and a date range selector. Use these grids to monitor queues and find pending transactions.
• DO Master Card – Shows recent DO Master entries for the selected company. Columns: DO number, product, party, quantity, and expiry date. The Status column uses coloured badges to indicate expiry and usage:
  • Expired – DO expiry date has passed.
  • X days remaining – DO is approaching expiry; number of days left is shown.
  • Quantity exhausted – Ordered quantity is fully utilised.
  Use the Reload button on the card to refresh DO data after master changes.

Role	Permissions
Operator	Captures weighments, may add basic masters if permitted.
Supervisor / Admin	Manages masters and weighbridges, edits or deletes weighments, and accesses reports.
Super Admin	Full control for support and onboarding

4. Core Concepts

4.2 Tare Weight Master

The Tare Weight Master stores vehicle tare weights with timestamps. If a stored tare exists, the system suggests it during weighment and shows its date and age. Supervisors can review, edit, or deactivate entries.

4.3 DO Master (Delivery Orders)

DO Master provides the commercial context for external weighments. It shows pending quantities, dates, and status. Selecting a DO links the weight record to the shipment or invoice and enables auditable traceability between the physical weighment and commercial documents.

4.4 Masters

• Vehicle Master: Vehicle number, type, wheels
• Product Master: Items being weighed (ore, clinker, sand, etc.)
• Transporter Master: Logistics providers
• Supplier Master: Suppliers for external weighments
• Customer Master: Customers for external weighments
• Tare Weight Master: Stored tare records for vehicles
• DO Master: Delivery Orders for commercial linkage

4.5 Weights and Units

5. Master Data Management

All masters can be created from their respective screens or inline during weighment.

6. Weighment Register (Common Behavior)

6.1 Accessing Weighment Registers

• Internal Weighment: Weighment → Internal Weighment
• External Weighment: Weighment → External Weighment

6.2 Local Scale Client & Weight Capture

Weighguru connects to a Local WeighGuru Scale (scale client) running on the weighbridge PC. This client is registered to a specific weighbridge and company.

The weighment form shows live weight from the scale. Operators use the buttons to capture Weight 1 and Weight 2, then click Save to store them.

Screenshots show client registration, online status, and weight capture.

6.3 Common Grid Layout

Both Internal and External weighment registers share a similar grid layout and toolbar. Typical columns include:

6.4 Common Toolbar and Row Actions

Both registers use the same core actions:

Double-click a row to view or edit. Both lists support filter, resize, group, and export. Only a few columns differ.

7. Internal Weighment – Detailed Workflow

7.1 Opening Internal Weighment Screen

1. From left menu, select Weighment → Internal Weighment
2. The Internal Weighment Register grid appears

7.2 Adding a New Internal Weighment

1. Click Add in toolbar
2. Internal Weighment Register [Add] modal opens

7.3 Capturing Weights for Internal Weighment

Validations: The system makes sure the second weight makes sense compared to the first, and automatically converts units if the weighbridges use different ones.

Stored Tare (Tare Weight Master): When a stored tare exists for the vehicle, the system will suggest it (showing the stored date). Operators may apply the suggested tare only if the stored tare's date is within the allowed validity period; expired tares are not suggested.

7.4 Saving and Viewing Internal Weighments

1. After all mandatory fields are filled and weights are captured, click Save / Submit.
2. On success, a confirmation message appears and the register grid refreshes with the new record.

To view or edit an existing record, either double‑click the row in the Internal Weighment Register or select the row and click Edit on the toolbar.

7.5 Printing Internal Weighment Ticket

1. Select a record where both weights are available and the status is Active.
2. Click Print in the toolbar.

The system decides the print mode:

• Dot‑Matrix Mode (DMP): Sends a specialized payload to the local printing client connected to the weighbridge.
• Standard Mode (A4 Ticket): Opens a printable Weighment Ticket that shows company details, vehicle/product/transporter, weights (1 & 2), net weight, destination, shipment/invoice, notes, and a printed timestamp.

8. External Weighment – Detailed Workflow

8.1 Opening External Weighment Screen

1. From the left menu, select Weighment → External Weighment.
2. The External Weighment Register grid appears.

8.2 Adding a New External Weighment

1. Click Add on the toolbar.
2. The External Weighment Register [Add] modal opens.

8.3 Vehicle Section (Same as Internal)

Vehicle handling in External Weighment is identical to Internal Weighment (see 7.2.2 Vehicle Information):

• Vehicle No: Manual entry allowed when the vehicle is not yet in masters.
• Select Vehicle: Dropdown with inline Reload/Add buttons.
• Type & Wheels: For selected master vehicles, Type/Wheels are typically auto‑filled and may be locked as per configuration.

8.4 Product & Transporter (Same as Internal)

• Product: Dropdown plus inline Reload/Add for quick maintenance.
• Transporter: Dropdown plus inline Reload/Add.

8.5 DO Master (Delivery Order)

This section is specific to External Weighment and links the weighment to a commercial DO Master (Delivery Order):

Best Practices: Always select the correct DO for the transaction and monitor the pending quantity to avoid over or under delivery.

8.6 Supplier / Customer

• Supplier / Customer Dropdown: Lists existing suppliers/customers.
• Inline Reload/Add buttons:
  • Reload updates the list from the server.
  • Add opens a small form to create a new supplier/customer; after saving, the new record is auto‑selected.

8.7 Other External Details

• Shipment / Invoice No: Commercial reference numbers for billing.
• Notes: Examples – "Partial delivery against DO 001" or "Customer requested reweigh".

8.8 Weights in External Weighment

The weight capture process is identical to Internal Weighment (see 7.3), but has additional business relevance:

• On acceptance: The first weight may be filled from the stored tare. The second weight is captured as usual.
• Net Weight & DO Linkage: Net weight effectively becomes the delivered quantity for that DO line and may be used for ERP/Accounts posting or billing.

8.9 Saving, Viewing and Printing External Weighments

Saving and viewing behave the same as for Internal Weighments (see 7.4), with these additional considerations:

• Some fields such as DO and Supplier/Customer may become non‑editable once the record is finalized, depending on configuration and permissions.
• Supervisors can typically deactivate erroneous weighments or clear second weight for re‑capture, subject to checks and site policy.

9. Utility Section (Admin)

This section is primarily for administrators / super users.

9.1 User Register

1. Navigate to Utilities → User Register.
   • View users in a grid: Username, Full Name, Email, Role, Assigned Weighbridges, and Status (Active/Inactive).
   • Add/Edit/Delete users, assign roles and permissions.
   • Assign/Revoke Weighbridge to Operators.
2. Configure Weighbridges under Utilities → User Register → Company Column:
   • Weighbridge Name & Code
   • Company association
   • DMP flag (dot matrix printer support)
   • Unit (Kg/MT)
   • Active / Locked status

9.2 Weighbridge Registration with Local Machine

A local application on the weighbridge computer registers itself with Weighguru:

• Sends:
  • Company Code
  • Machine Name
  • Windows User
• Server validates:
  • Company is valid and active
  • Weighbridge is active and not locked
  • Not already registered
• On success: a registration code and metadata are returned.

10. Searching, Filtering & Reporting

10.1 Quick Search

Search box above register locates records by:

10.2 Advanced Filters

10.3 Grid Tools

10.4 Reports and Exports

Export filtered results to:

11. Best Practices for Operators and Supervisors

12. Troubleshooting & Support

12.1 Common Issues

12.2 Getting Help

1. Contact your site supervisor or internal IT Personnel
2. For escalations: Hepta Infotech Services LLP support (per contract)